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Time Machine

Time machine records all the operation history of the datasheet, you can:

  • See operation history of the datasheet
  • Restore the datasheet to a certain version

You can use time machine in following cases:

During team collaboration, a member found that a new field is created in the datasheet, and would like to know who is the creator;

In inventory management workflow, a member deletes the record by mistake, and needs to restore the datasheet to a certain version;

......

Please note

At present, "Time Machine" is in beta, to avoid data loss, please use the restore function with caution.

How to use time machine​

To view historical versions​

  1. Click the "Time Machine" button in the upper right corner of the toolbar to open the version list. Here, you can see all the operation history including related operator, operation time and specific operation instructions.

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You can click the "Unhide" button to see the specific instruction of an operation.

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  1. Find the version you would like to view and click the "Preview" button to access the historical version.

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Version restoring​

  1. Click the "Time Machine" button in the upper right corner of the toolbar to open the version list.

  2. Find the version that needs to be restored and click the "Restore" button.

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Permissions for time machine​

  1. Members with "Read only", "Editor" and "Manager" permissions for the datasheet can use the "Time Machine" to view historical versions.

  2. Members with "Editor" and "Manager" permissions for the datasheet can restore the datasheet to a particular version.

FAQs​

  • I would like to see edit history of a record, how to do it?

    "Time Machine" is suitable for viewing the operation history of the datasheet. All historical operation records will be arranged in reverse chronological order.

    To view the operation history of a single record, you can go to Revision history of records.

  • Will the operations of using the robot, API and widgets be recorded in the "Time Machine"?

    Yes, as long as the contents in the datasheet is changed, the corresponding operations will be recorded.

  • Why does it prompt preview/restore failure?

    It may results from the situation that datasheet structure of the current version and the historical version is inconsistent. For example, there was a magic link field in the historical version, but there is no such a field in the current version, resulting in the difference of the structures between these two datasheets. Therefore the historical version cannot be previewed/restored.

  • Why didn't "Time Machine" update the operation record in the history list after I made a change in the datasheet?

    At present, "Time Machine" does not support real-time updates. You can close the "Time Machine" and reopen it to access the latest operation history.

  • After a record in the datasheet is deleted accidentally and other members have added a new record into the datasheet, if I use the "Time Machine" to restore it to the version before the record was deleted, will the newly added data still be saved?

    "Time Machine" restore feature restores the datasheet to a certain version. For example, the current version is 10. If you use restore function to go back to version 7, then the content of version 7 will be displayed while the changes of version 8 and 9 will not be displayed.

    But by using the preview function, you can also see the contents of versions 8 and 9.

    If you are worried that restoring will make you lose the data, you can save the current data as a copy first, and then perform the restore operation for the datasheet.

  • After copying the datasheet, will the history records in "Time Machine" be synchronized to the new datasheet?

    No, the initial history list in the "Time Machine" of the new datasheet is empty.

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